Office Manager (US)

San Mateo, United States

What are we Building?

Photomath is changing the way students learn math. With over 225 million downloads globally, it is the number one math learning mobile app in the world. With our mobile app, users can solve math problems instantly using their phone’s camera to get detailed step-by-step instructions that help maximize learning.

In the last year, our headcount nearly doubled in size and we’re anticipated to continue growing at this speed. As exciting as this is, this also means we’re looking for someone to help support our growing team and office. This role will run our San Mateo office by overseeing and managing all the moving pieces associated with the office. You’ll be the office expert with tabs and knowledge on all projects and initiatives - from visitor safety to facility compliance to employee experience. 

What is the Role?

  • Manage all visitors:

    • Greet and direct all visitors appropriately

    • Oversee safety, physical and digital security protocol (alarms, NDA, CCPA/GDPR, etc)

  • Oversee the office:

    • Manage external vendors (cleaning, deliveries, IT, waste disposal, etc)

    • Troubleshoot office problems (Wifi outage, plumbing issues, HVAC replacement, etc)

    • Oversee all in & outbound mail, deliveries & guests 

    • Manage office procurement process (office supplies, equipment, swag, snacks, etc)

    • General office upkeep (holiday decor, water plants, declutter, empty sink)

  • Ensure facility safety & compliance:

    • Schedule & coordinate Cal Fire, OSHA, EH&S, & FDA audits

    • Oversee and manage safe return to office plan 

  • Support an amazing employee experience:

    • Coordinate team activities (birthdays, new hires, team building, holidays, etc)

    • Support new hire onboarding

    • Book and schedule travel as needed

Who are you?

  • 2+ years of experience in office or facilities management, executive assistant, or customer facing role

  • Strong verbal & written communicator: You’ll be an important point of contact (internal & external), so it’s important you’re able to convey important messages succinctly & professionally 

  • Organized & detail oriented: You naturally color-code, alphabetize, and prioritize whatever is in front of you

  • Creative problem-solving: The answer isn’t always in front of you, but you have a let-me-try-to-figure-this-out mindset when you encounter an unexpected problem

  • Curious: You’re a life learner. You ask a lot of questions. You put yourself in other’s shoes. You seek to understand before responding. 

  • Self-starter: You wake up excited to get the day going & jump right in without needing a step by step how to handbook.

  • Believe in the importance of math and ensuring that everyone regardless of background has the ability to master it

  • Must be able to work in our San Mateo office

An additional plus:

  • Experience working in startups or tech

  • Experience working with remote teams

What we offer:

  • Medical, dental & vision covered at 100% for you and your dependents

  • 401k with matching

  • Meaningful equity

  • Generous PTO policy (we mean it when we say work life balance)

  • Parental leave

  • Commuter stipend

  • L&D opportunities and stipend

  • Oh yeah, did we mention trips to our Croatia office?

We welcome diverse skill sets, experiences and people unafraid of challenging assumptions in order to create a dynamic workplace.

Office Manager (US)

Job description

Office Manager (US)

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